Security & governance by plan
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import { Aside } from ‘@astrojs/starlight/components’;
Every ShareOut plan runs on the same security foundation — moderation, encryption, and visibility controls apply to Personal and Teams alike. Teams adds governance on top: internal approval gates, an audit trail, and workspace-scale roles. This page is the matrix; each linked guide has the full detail.
Two independent role systems, at two scopes:
| Scope | Roles | Applies to |
|---|---|---|
| Workspace | owner > admin > member |
Team-wide settings, billing, schedules, automations — see Workspace admin |
| Artifact | owner / editor / viewer |
A single artifact’s edit and view rights — see Publishing artifacts → Collaborators |
External people (clients, partners, suppliers) are a separate member_class —
they never appear on your workspace member list, never count toward seats, and
only see what’s explicitly shared with them. See External sharing.
Plan matrix
Section titled “Plan matrix”| Control | Free / Pro (Personal) | Teams / Enterprise |
|---|---|---|
| AI moderation on public content | Yes | Yes |
| Credential encryption at rest | Yes | Yes |
| Visibility model (private / workspace / public) | Yes | Yes |
| Workspace roles (owner/admin/member) | — | Yes |
Publish approvals (require_approval policy) |
— | Yes |
| Audit log | — | Yes |
| Members per workspace | 3 max | Unlimited |
| External sharing (clients/partners) | — | Yes |
Publish approvals (Teams)
Section titled “Publish approvals (Teams)”Workspace owners and admins set a public_publish_policy:
| Policy | Behaviour |
|---|---|
allow |
Default. Members publish to open visibility freely. |
prohibit |
Members cannot go open; artifact stays workspace-visible. |
require_approval |
Held at workspace until N nominated approvers approve (1–10). |
Approval is pinned to the artifact’s content hash — if the HTML changes after approval, the next publish needs a fresh round. Re-publishing unchanged content does not. Platform AI moderation still runs on top once approved.
Full flow: Publishing artifacts → Workspace publish governance.
Audit log (Teams)
Section titled “Audit log (Teams)”An append-only, per-workspace trail, visible to admin/owner:
GET /v1/workspaces/{id}/audit?limit=100Covers member add/remove, bulk invite, ownership transfer, visibility changes, subdomain enable/disable, membership-policy changes, connection create/delete, and session-policy changes. Retained for one year.
Full reference: Workspace admin → Audit log.
AI moderation (all plans)
Section titled “AI moderation (all plans)”Every artifact that goes to public visibility — on any plan — passes an
automated safety review before it serves:
- An AI content classifier checks for phishing, malware, scams, and illegal content.
- A URL-reputation check scans outbound links and embedded resources.
| Outcome | Result |
|---|---|
| Approved | Goes live immediately. |
| Pending | Held private until cleared (fail-safe). Re-checked automatically within about an hour; goes public by itself once approved. Owners see Under review badges; visitors see a dedicated review page. |
| Blocked | Not served. |
This is a platform-wide protection, not a per-workspace setting — Free and Teams get the same review. Full detail: Public artifacts policy.
Visibility model
Section titled “Visibility model”Nothing is public by accident. Every artifact has one explicit visibility, and only you (or a collaborator with rights) can change it:
| Visibility | Who can open it |
|---|---|
private |
You, and people you explicitly share with. |
workspace |
Members of the artifact’s workspace. |
public |
Anyone with the link — the only visibility open to the anonymous internet. |
Full detail: Public artifacts policy → Visibility levels.
Free plan member cap
Section titled “Free plan member cap”Personal (free) workspaces cap membership at 3 members. Teams workspaces are unlimited. See Teams overview → Seats.
Credential handling
Section titled “Credential handling”Workspace data-connector credentials (API keys, OAuth tokens) are encrypted at rest with AES-256-GCM, proxied server-side through the Worker, and never sent to the browser — the artifact calls the connector by name, and the Worker injects the credential on the outbound request. This is identical on every plan; Teams doesn’t get a stronger encryption tier, it gets more people who can manage the connection. See Workspace connections.
Rate limits
Section titled “Rate limits”Platform-wide, applied per account or per IP:
| Action | Limit |
|---|---|
| Publish | 30 / hour |
| AI chat | 100 / hour |
| Anonymous requests | 100 / minute per IP |